What’s In the MLS Submission Policy?

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Everything you need to know about the proper submission of listings into the MLS and the requirements for documentation submission to the Board Office can be found in the Policies of the Multiple Listing Service, Inc.  As the selling season is quickly approaching, and members are starting to take more listings, we’ve found that a reminder about the submission policy is in order.  Following are highlights:

  1. New Listing Submission:  Data entry must be done in the MLS within 2-business days of the seller(s) signature and the Exclusive Right to Sell contract; clearly indicating property address, seller(s) name, broker’s name, term or duration of contract, price, cooperative compensation, and all necessary signatures and initials of seller(s) must be transmitted to the Board, within the same time frame, for verification.  Transmission can be made via email:  listings@berkshirerealtors.org or fax: 413-448-2852.
  2. Photo Submission:  At least one, primary photo must be entered into the MLS for a new listing to be saved and assigned a MLS#.  The Participant shall ensure that the photos uploaded do not infringe or violate any patents, copyrights, trademarks, etc.  The picture must provide additional information about the listing.  For example:  a photo of the house or building itself, a land lot rendering, an interior shot or a view picture, if appropriate.  Photos cannot reference the listing brokerage, listing agent, website, phone numbers, email addresses, etc.
  3. Public Fields Submission:  No REALTOR reference shall be made in any public fields (this includes photos, driving directions, virtual tours, and public remarks).  Items entered into the public remarks field shall not reference REALTOR information directly or indirectly.  Such references will be removed by MLS staff.  Contact information such as names, phone numbers, email addresses, web site addresses, etc. shall not be entered into the public remarks field.  Save these items for the REALTOR-to-REALTOR field.

You can contact staff by email or call the office with any questions you may have.  Please click for a complete copy of the Policies of the Multiple Listing Service, Inc.